Stewardship and Forestry Administrative Assistant
The non-profit Society for the Protection of New Hampshire Forests seeks an experienced, enthusiastic, and motivated individual for the position of Stewardship and Forestry Administrative Assistant. The successful candidate will have exceptional interpersonal, written, and oral communication skills, a can-do attitude, and experience interacting with the public as well as database management. The primary responsibility of this position is to provide administrative support to the stewardship and forestry staff, working both independently and as a valued member of the team.
This is a full-time position based in Concord, NH.
The Society for the Protection of New Hampshire Forests was founded in 1901 to “perpetuate the forests of New Hampshire through their wise use and complete reservation in places of scenic beauty.” The Forest Society owns and manages 191 Forest Reservations totaling over 57,000 acres located in more than 100 New Hampshire communities. As a land trust it holds more than 750 conservation easements protecting an additional 130,000 acres statewide. Our 10,000 members make us what we are today – a unique blend of visionary land trust, balanced environmental advocate and intelligent forestry association. We think it's a winning combination – for New Hampshire's beautiful landscapes, its caring people and for the many generations to come. If you enjoy working independently and in a cooperative team-approach in a challenging, at times fast-paced, but always rewarding setting you may be the right person for this position.
If you’re interested in becoming a member of the dedicated Forest Society staff, email a resume, cover letter and references to firstname.lastname@example.org (or mail a hard copy resume, cover letter and references to The Society for the Protection of NH Forests c/o: Carrie Deegan • 54 Portsmouth Street • Concord, NH 03301-5400). This position will remain open until filled.
The Forest Society is an Equal Employment Opportunity Employer.
No phone calls please.
Full Job Description:
Stewardship and Forestry Administrative Assistant
Reports to: Reservation Stewardship & Engagement Director
This position is Nonexempt, Full time, Regular.
Annual salary: $42,000+
The Stewardship & Forestry Administrative Assistant provides organizational and administrative support for the Reservation Stewardship and Forestry staff. This position will also work with Communications, Volunteers and other departments where required. He/she serves as a focal point for department communications within the staff, with volunteers, and with the public who use the Forest Society's reservations.
Essential Duties and Responsibilities:
Reservation Stewardship & Forestry:
- Records Management
- Manage permanent records (including Green Books) for all fee owned properties in Salesforce.
- Process real estate tax bills, tax exemption requests and taxable property inventory forms.
- Prepare and update Current Use applications and maps. Ensure that all new properties are enrolled in current use.
- Achieve agricultural, sugaring, and other non-recreational leases. Renew old leases and communicate with lessees to update documents, terms, and contact information.
- Assure that recordkeeping for fee owned lands is consistent with LTA accreditation standards and practices
- Maintain up-to-date insurance records for contractors.
- Record and prepare minutes from
- Forestry Committee meetings
- Lands Team Staff meetings
- Field phone calls and emails relating to reservation and forestry issues (non-recreation related) and respond to requests directly when appropriate.
- Manage task lists in Salesforce and help to organize/enter new tasks based on discussion in Lands Team meetings.
- Communicate with Land Protection staff frequently about the transition of documents for new fee properties (“Greenbooks”) from Land Protection to Reservation Stewardship. Help to move process along if necessary.
- Respond to tree cutting notices from public utilities, record activity and alert appropriate staff.
- Manage all documentation and contact with beneficiaries of Life Estates.
- Respond to and disseminate public abutter notices. Assess potential impact of each notice and collect additional information if necessary to inform staff.
- Coordinate the process of dealing with encroachments on fee-owned lands. Track and maintain detailed records of encroachment discourse and contacts in Salesforce, draft letters, assist with prioritization of violations and management strategies, and keep the process moving until each violation is resolved. May involve field visits in some cases to verify whether encroachments have been resolved.
- Procure abutter lists and contact information whenever it is necessary to contact abutting landowners. Send abutter notifications when necessary, or call abutters to relay information.
- Coordinate dissemination of Harvest Tour information to neighbors, abutters, various media and other outlets
- Review and edit department documents and communications. Produce graphics, flyers, signs, and other digital media when required.
- Post and distribute department job announcements - organize and respond to applicants and interviewees, schedule interviews, and coordinate with staff hiring teams.
- Source needed materials for Forestry and Reservation Stewardship projects (signs, lumber, safety equipment, etc.) collect quotes, manage orders and delivery of materials.
Volunteer & Communications:
- Work with lands team and communications staff to maintain and update relevant website pages (i.e. reservations guide, forestry and reservation stewardship webpages).
- Work with Communications staff to update, and contribute to content (blog posts, articles) on website and in print formats.
- Assist with entry of volunteer data into Salesforce, maintaining records of new volunteer contacts, reservation stewardship workday details and volunteer hours.
- Provide administrative support for Land Steward, VTOP, Citizen Science and other volunteer trainings, including preparation and printing of training materials, surveys, management plans, maps, and other documents.
The person in this position serves as an organizational hub and clearinghouse for cross-departmental collaboration as well as information concerning the management of SPNHF's forest reservations. The most important outcome is for clarity in internal and external communications about our reservations, and forestry work. Communications with all internal and external stakeholders will be friendly, respectful, prompt and accurate in order to maintain the reputation of the Forest Society. Reservation stewardship record keeping will be consistent with Land Trust Alliance accreditation standards.
Qualifications and Skills required:
Solid knowledge and work experience in all Microsoft Office software (WORD, EXCEL, PowerPoint, Access) and their applications in an organizational environment is essential. Working knowledge and experience with database management is required; familiarity with Salesforce is preferred.
The successful candidate should have work experience in an administrative/organizational support role at a business or non-profit organization. In addition, the candidate should have a work history where others have noticed skills in attention to detail, being a self-starter and conducting work in a friendly and outgoing manner. A familiarity with any aspect of forestry and the forest products industry would be a plus.
Most of the work done by this position will be performed at the Conservation Center in Concord, with occasional visits to other Forest Society properties or meeting sites. Occasional weekend and evening work may be required.
The job may occasionally require the physical ability to do some hiking of a moderate nature, and it would be preferable for the person in the position to be able to participate in reservation clean up days using hand tools.
Commitment to Diversity and Inclusion:
The Forest Society is an equity-based employer. We value a diverse workforce and an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and/or other protected status as required by applicable law.